Healthcare Administrator

Are you an organised administrator who thrives in a busy, people-focused environment?

We're recruiting on behalf of a leading provider of occupational health services for a Healthcare Administrator to join their onsite team in Derby. This is a fantastic opportunity to join a well-established organisation where you'll play a key role in ensuring occupational health services are delivered efficiently while supporting clinicians, clients and employees throughout the process.

This is a varied position that combines administration, case coordination and customer service, making it ideal for someone who enjoys managing multiple priorities and delivering an excellent service.

Please note: Due to the location of the site, you'll need to hold a full UK driving licence and have access to your own vehicle.

The Role

As a Healthcare Administrator, you'll be responsible for coordinating occupational health cases from referral through to completion, ensuring everything runs smoothly behind the scenes.

Your responsibilities will include:

• Managing clinician diaries and booking appointments
• Handling telephone enquiries and responding to emails
• Uploading clinical notes and maintaining accurate records
• Supporting clinicians with a wide range of administrative tasks
• Meeting and greeting visitors on site
• Liaising with clients, employees, GPs, specialists and external providers
• Coordinating referrals for treatments and further assessments
• Processing medical reports in line with GDPR requirements
• Maintaining accurate records across multiple internal systems
• Supporting the Health Surveillance team when required
• Escalating any issues that may impact service delivery

About You

We're looking for an organised, proactive individual with excellent communication skills and a passion for providing outstanding administrative support.

You'll ideally have:

• Previous administration or customer service experience
• Excellent verbal and written communication skills
• Strong organisational skills with great attention to detail
• The ability to prioritise a busy workload and work effectively under pressure
• Good IT skills, including Microsoft Outlook, Word and Excel
• Experience using Microsoft Office 365
• A professional and confidential approach when handling sensitive information
• The confidence to work independently and use your own initiative

Previous experience within healthcare, occupational health, medical administration or another regulated environment would be beneficial but is not essential.

What's in it for You?

• Salary of £24,784.50 per annum
• Hybrid working with one day per week from home
• 25 days annual leave plus bank holidays, increasing with length of service
• Additional birthday leave
• Company pension with employer contributions up to 6%
• Life assurance
• Health cashback plan
• Discounted gym membership
• Ongoing training and career development
• Supportive, collaborative working environment

If you're looking for a varied administration role where your organisation and attention to detail can make a real difference, we'd love to hear from you.

To apply, contact David Mason at Greys Specialist Recruitment

Location: Derby | Salary: £24784.50 per year | Job type: Permanent | Posted: 06/08/2026